Streamlining paperwork with Accu-Trac®

As the office manager at Phelps County Feeders, which operates two yards in Nebraska, Jordan Sanchez is responsible for keeping the administrative and financial operations of the feedyard on track. Before adopting Accu-Trac®, these tasks were time-consuming and stressful, often requiring manual calculations across multiple systems. Considering that there are 52,000 head of cattle at Phelps County, reconciling commodity inventory, updating feed prices, and managing billing cycles took up most of Jordan’s day, leaving little time for anything else. “I used to allocate an entire day just to feed bills,” he says.

Now, with Accu-Trac, Jordan’s workflow has been completely transformed. The system automates data entry, centralizes information, and reduces the need for manual updates. Tasks that once required hours—or even days—now take a fraction of the time. For example, reconciling feed bills, which used to take all day, can now be completed in just two hours. This efficiency allows Jordan to focus on higher-level responsibilities, such as analyzing commodity usage and preparing reports for customers.

Tested and trusted technology

Accu-Trac’s features bring clarity and accuracy to Jordan’s work. The ingredient receiving reports and hospital processing summaries make it easy to track treatments, reconcile inventory, and provide detailed weekly reports to customers. These tools ensure that Jordan’s work is not only faster but also more precise, improving customer satisfaction and streamlining operations across the feedyard.

The hospital processing features of Accu-Trac record and centralize the reason for every treatment, whether for injury, preventive care, or regulatory protocol. This data is stored alongside information such as dosage, product used, and animal ID. This ensures compliance and allows detailed health performance analysis for both individual cattle and groups. By combining critical health and treatment data with real-time operational records, Accu-Trac’s hospital processing simplifies the day-to-day management of the cattle.

The comprehensive ingredient receiving reports are another tool Jordan turns to repeatedly. He chooses which data points to track for each delivered ingredient, such as weight, supplier, and lot codes, so the reports reflect what is most relevant for Phelps County Feeders. When it’s time to make a change, it’s easy because inventory adjustments can be done from a mobile phone, tablet, or computer.

Jordan also highlights the integration of AT-Scale®, which automatically inputs commodity data from the scale into Accu-Trac. “If something goes wrong, I can edit it directly from the scale rather than hand-computing every single ticket,” he notes. This feature significantly reduces errors and saves time, giving Jordan greater confidence in the accuracy of his reports.

Less clerical work, less stress

Accu-Trac has transformed how Jordan manages his responsibilities. The system’s ability to centralize data and automate processes has saved him countless hours, allowing him to focus on higher-level tasks. “With the number of hats I wear, I can now do four different aspects of my job in a day rather than just one,” Jordan shares.

One of the most significant benefits is the reduction in manual work. Tasks that once required an entire day, such as feed bill reconciliation, now take only a few hours. This efficiency has not only improved Jordan’s productivity but also reduced stress. “This system helps make my day not as stressful as it used to be,” he says. With less repetitive data entry, there are also fewer chances for human error.

Another key benefit of the system is improving collaboration between the office and the yard teams. Everyone can access the same information for making decisions, which keeps the feedyards running smoothly.

Accu-Trac also enhances transparency and accuracy, which are critical for customer satisfaction. Jordan uses the system to provide detailed reports on cattle transactions, treatments, and commodity usage, ensuring that customers have the information they need to make informed decisions. Additionally, the integration of the scale system eliminates errors and streamlines the reconciliation process, further improving operational efficiency.

Partnership supports success

Jordan’s advice to other feedyards considering Accu-Trac is simple: “If you’re using a hand-computing system or a minor system, you’re going to spend a lot of time pulling multiple reports to figure out one aspect. With Accu-Trac, you can use one report to figure out all your information within minutes.”

For Jordan, the value of the relationship with MWI Animal Health and Micro Technologies goes beyond the technology itself. “The learning curve on Accu-Trac didn’t take as long as I thought it would,” he explains. “The system is pretty self-explanatory, and the support provided by MWI  has been great.”

Over the years, Jordan has seen how Accu-Trac has grown and evolved to meet the needs of feedyards like Phelps County Feeders. From integrating financial data to automating the scale system, the development team at Micro Technologies has continuously improved the platform. “They’ve developed a lot throughout the years,” Jordan notes. “It’s clear they’re expanding at a rapid rate to make things even better for their customers.”